PeppolNavigator
Features

Everything you need for Peppol — and for invoicing.

Below is what PeppolNavigator does today. No roadmap promises: if it is on this page, it is in the product.

Capabilities

01

Sending

  • Invoice and credit note editor with live totals and VAT rounded per VAT group (Peppol rule BR-CO-17)
  • Document-level discounts and surcharges
  • Send to Peppol, send to the customer by email, email to yourself, or mark as sent
  • Automatic email fallback when the recipient is not on Peppol
  • Recall while still queued, resend after a failure
  • PDF transmission receipt as proof of delivery
  • Buyer responses (accepted, rejected, clarification) stored with the invoice
  • Your invoice PDF embedded in the UBL, with a SHA-256 checksum per attachment
  • Supporting documents up to 10 MB (PDF, images, CSV, spreadsheets), per document by email, in UBL or both
  • Privacy mode: one UBL line per VAT rate while the PDF keeps every line
02

Receiving

  • Inbound documents fetched from Peppol automatically into your inbox
  • Formats detected automatically: Peppol BIS 3.0 UBL, UN/CEFACT CII, NLCIUS, PINT
  • XML extracted from hybrid PDFs: Factur-X, ZUGFeRD, XRechnung, Order-X
  • CII converted to UBL
  • Readable PDF of every incoming e-invoice
  • Statuses New, Processed, Paid and Rejected, with email notification on arrival
  • Manual XML upload in the app or via the API
  • Quarterly ZIP of all incoming documents (PDF + XML)
03

Validation

  • XSD validation of UBL documents
  • Business rules: duplicate detection and unknown-supplier handling
  • Detailed error view for rejected documents
  • EU VIES VAT number check
04

Quotes, recurring invoices, payments

  • Estimates: send, track acceptance and convert to an invoice
  • Recurring invoices: frequency, day of the month, start and end date, pause and resume
  • Clone an invoice or use it as a template
  • Partial and full payments, bulk mark-as-paid
  • Manual reminders and an automatic three-step chain: reminder, second reminder, final notice
  • Reminder fees and interest, eight reminder templates
  • Number sequences with prefix, padding and start value
05

Belgian specifics

  • Structured payment reference (OGM +++/+++)
  • SEPA payment QR code on the PDF
  • PDFs and emails in each customer’s own language
  • Interface in Dutch, French, English and German
06

Templates & PDFs

  • 37 built-in invoice templates, including electrician, painter, roofer, veterinarian and real-estate layouts
  • Logo and colour customisation with live preview
  • Upload your own HTML/CSS template as a ZIP
  • Upload your own PDF to use as the invoice PDF
  • Printable price list from your catalogue
07

Companies, users & partners

  • One login for several companies, data isolated per company
  • Roles: administrator, user and API user; invite users by email
  • Customer and supplier address book with Peppol check, per-partner language and currency
  • Product catalogue with categories
  • Excel import of customers, products and invoices with preview
  • Self-service Peppol registration with KYC document upload
08

Dashboard & reports

  • Sales versus expenses per month, quarter or year
  • Quarterly statistics and KPI tiles
  • Open invoices, ageing balance and invoice payments reports
  • CSV export and PDF print of every report
  • Event timeline per document as an audit trail
  • Background ZIP export of documents as PDF, UBL or both
09

API

  • REST API documented with OpenAPI / Swagger
  • Create and send draft invoices
  • Upload UBL, optionally embedding your PDF
  • Inbound polling with peek and acknowledge
  • Peppol Directory lookup, single and batch
  • Postman collection for a quick start
■Peppol BIS Billing 3.0 (UBL 2.1)
■EN 16931
■UN/CEFACT CII D16B
■Factur-X · ZUGFeRD · XRechnung
■Interface NL · FR · EN · DE
■Java 21 · Spring Boot · PostgreSQL
■Access point: Ademico (Belgium)
■Sandbox + production environments

Inside the app

Screens from the platform
PeppolNavigator dashboard with a sales and expenses chart per month
01 Dashboard: sales against expenses, with totals and net result.
List of customer invoices with dates, references, amounts and status
02 Bills & invoices: supplier bills and customer invoices side by side.
Invoice editor with the actions menu open: send to Peppol, email to myself, download PDF
03 Invoice editor: send to Peppol, email or download in one menu.
Form to create a business partner with role, VAT number, language and currency
04 Business partners: language and currency per customer or supplier.
Peppol registration form with company details and KYC document uploads
05 Peppol registration with KYC documents, inside the app.

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